Request a demo of RO Dynamics today!

Author Archive

The Plans View

There are times that every clinical or administrative staff member will need to search for a plan that was completed in the past for various reasons. In typical oncology information systems this can be challenging, especially if the plan was cancelled or put on hold. To assist in this search and provide much needed information, RO Dynamics has the Plans View of our Whiteboard Module.

When initially opening the Plans View, it looks very similar to the other views of the Whiteboard Module. This view operates differently than the other views. Instead of displaying plans in progress, or automatically loading all plans, which would take a longer time as more and more plans are added into the RO Dynamics system, the Plans View providers filters to search for just the type of plans you are looking for.

The standard filters from other views are available such as plan phase, technique, treatment site, machine, treatment organization, date ranges, and plan care team members. In addition to the standard filters, there is also a status filter that is specific to the plans view that allows you to select the status of the plan such as if it was completed, on hold, cancelled before complete or cancelled after complete. Current Oncology Information Systems can make this information tough to quickly find and might involve some detective work to see what happened or even find the plan if you don’t know the patients name.

When combined with the Plan Details and the Course Details Views, sorting through any plan still in progress or from the past is very simple. You have access to all the standard plan and care team information along with plan status and history of the plan to help take the detective work out of the equation.

The Plans View of the Whiteboard Module
Hannah Shappell

Hannah Shappell is an ARRT certified radiation therapist with years of clinical experience who graduated with a Bachelor of Science in radiation therapy from Texas State University. She now currently resides in beautiful Central Oregon where you will typically find her outside trying to keep up with her sons, crazy dog, and husband.

Visit Quantek Systems at the 46th Annual AAMD Virtual Tradeshow

Quantek Systems is participating in the American Association of Medical Dosimetrists 46th Annual Meeting which will be on a virtual platform from June 7-11, 2021. We will be hosting a booth in the virtual Exhibit Hall where we will show the capabilities that RO Dynamics can offer your cancer system. Some of the highlights of the many features RO Dynamics offers are:

-Revolutionary Applications of Business Process Model and Notation (BPMN) and Decision Model and  Notation (DMN) to Automate Customized Workflows

-Advanced Department Analytics

-Whiteboard View with Color-Coded Task Status Icons

-Vendor Neutral Customizable Web Platform

-Workload Assistant with recommended Planner Assignment Capabilities

Hannah Shappell

Hannah Shappell is an ARRT certified radiation therapist with years of clinical experience who graduated with a Bachelor of Science in radiation therapy from Texas State University. She now currently resides in beautiful Central Oregon where you will typically find her outside trying to keep up with her sons, crazy dog, and husband.

Visit Quantek Systems at the SROA 2020 Annual Meeting

Radiation Oncology is a fast paced and intense environment, which can lead to staff feeling emotionally fried due to lack of tools to communicate, implement workflows and track a patient through the planning and treatment process. That is why Quantek Systems has developed our digital whiteboard platform, RO Dynamics.

Come visit our virtual booth at SROA to learn more about RO Dynamics so you can have the tools to empower your care team to focus on what they do best.  We are available through the chat on our website located in the bottom right-hand corner!

The Power of Tags Part 2: Patient Tags

In our previous blog, we discussed patient tags, which should only convey information specific to a patient regardless of plan information. Plan tags are just the opposite and complete the collection of tags in RO Dynamics. Plan tags should only convey information for a specific plan. While they can be manually duplicated or copied over if you are creating a secondary plan or boost off an existing plan, they will not do that automatically since the new plan may need different tags.

Plan tags have endless applications and possibilities. They can be used for things such as treatment devices, imaging modalities, techniques, and anything else that your oncology system may need. These tags make it easy to track and gain analytics on different aspects of the plan and devices used. The analytics pulled from the plan tags has the power to help departments really concentrate or validate the need for equipment or training.

Much like the patient tags, these are quickly and easily viewable using either the plan details view or by opening the patient dialog. Each tag and tag group are able to be customized within the Administration Module and can be color-coded to your needs. Between the plan tags and the patient tags, staff members are quickly able to see the “highlights” of a patient and their treatment plan depending on how your oncology system chooses to utilize this tool. The wonderful thing about tags is that it is fully up to the user on how they are utilized. There is no right or wrong way to utilize the tags. At Quantek Systems, our only goal is to help you to improve your processes so that you are better able to focus on the needs of the patient and their treatment.

Hannah Shappell

Hannah Shappell is an ARRT certified radiation therapist with years of clinical experience who graduated with a Bachelor of Science in radiation therapy from Texas State University. She now currently resides in beautiful Central Oregon where you will typically find her outside trying to keep up with her sons, crazy dog, and husband.

The Power of Tags Part 1: Patient Tags

There is certain key patient information that will always been necessary when treating any patient. These are the answers to the questions that every patient must answer almost as soon as they walk through the door of any medical facility and will be most likely asked repeatedly. Instead of having to copy notes over to each course, simulation, or plan; RO Dynamics has created patient specific tags.

These are a group of tags that apply to a patient and all plans associated with that plan. Patient tags can be customized based on the needs of your department. RO Dynamics comes with two standard patient tags that include: Previous Radiation and Pacemaker. For each of these tags and all custom additional tags within RO Dynamics, tasks and workflows are able to be started once a tag has been selected and saved to a patient.

For example, the pacemaker tag triggers a workflow that is based off the latest standard in the AAPM TG-203 guidelines released in 2019. By adding the pacemaker tag at any point during the treatment planning process, a workflow will be triggered which will then send out tasks to the responsible parties. Not only does this guarantee that this does not get missed but also that you are following the latest standards that have been set forth.

The location of the patient tags makes it easy to always see. Whenever you simply click on the patient, task, plan, or simulation you can see it in the plan details view or when you double click and open the patient dialog. In other systems, while this information may be listed it is not always readily shown or has to be copied down in multiple locations which allows human error to easily take the front seat.

Patient Tags in the Plan Details view
Patient Tags in the Patient Dialog

Through the use of our advanced workflow engine, tags are no longer simple labels, they are able to automatically trigger emails, tasks and workflows that pull together all needed staff roles to streamline your patient care approach. Patient tags are yet another way that you are able to customize RO Dynamics to the needs of your department as well as simplify the incorporation of new standards in patient care.

Hannah Shappell

Hannah Shappell is an ARRT certified radiation therapist with years of clinical experience who graduated with a Bachelor of Science in radiation therapy from Texas State University. She now currently resides in beautiful Central Oregon where you will typically find her outside trying to keep up with her sons, crazy dog, and husband.

Visit our Live Virtual Booth at ASTRO from October 23-29, 2020

Radiation Oncology is a fast paced and intense environment, which can lead to staff feeling emotionally fried due to lack of tools to communicate, implement workflows and track a patient through the planning and treatment process. That is why Quantek Systems has developed our digital whiteboard platform, RO Dynamics. Come visit our virtual booth to learn more about RO Dynamics so you can have the tools to empower your care team to focus on what they do best.  

Due to social distancing, our booth is currently empty. Instead, join Quantek Systems at the first-ever virtual American Society for Radiation Oncology (ASTRO) Annual Meeting from October 23rd -October 29th, 2020. October 23rd has been dedicated as Exhibit Hall only day, a staff member will be available from 7am to 2pm PST to answer any questions directly throughout the week!

Click the link below to be taken directly to our LIVE booth, where our workflow experts are available to chat!

https://astro.6connex.com/event/virtual/en-us#!/QuantekSystems